Creating accessible placements, study abroad and field trips for disabled students
3. Reflecting from the legal angle
I'm responsible for organizing off-campus study for our students.
What are the legal points I need to take note of?
Arranging field trips, study abroad and placements, and finding placements,
are all listed in the DDA Part IV, Code of Practice revised 2007 as services, in
the provision of which discrimination must be avoided. (The amendments to Part
IV of the DDA re-defined discrimination, and listed 4 kinds: Direct, Failure to
make reasonable adjustments, Disability related and Victimisation.) There is no
defence for the failure to make reasonable adjustments needed by disabled
students. Various considerations can be taken into account when determining what
is reasonable.
As to whether a radical alternative to a particular placement, study abroad
or field trip would be ‘reasonable’ calls for careful judgment. If the
off-campus study is considered to be a competence standard, the disability
related discrimination which follows when a disabled student is denied
adjustments can be justifiable. The justification depends on showing first of
all that the standard is applied to all, and not only to disabled people. The
application of the standard also has to be shown to be a ‘proportionate way of
achieving a legitimate aim’, i.e.
- that there is a pressing need that supports the aim;
- that the application of the standard really achieves that aim;
- that there was no other way of achieving that aim which would be less
detrimental to the rights of disabled.
Competence standards are often laid down by professional bodies, such as the
GMC or the GTC. These bodies are subject to the duties outlined in the DDA Part
II Code of Practice, Trade Organisations and Professional Bodies. But within
these parameters, the University has the duty to seek adjustments which have the
effect of alleviating what would otherwise amount to the disabled student's
'substantial disadvantage'. Even where a particular standard is agreed to be a
competence standard, legally defined, alternative ways of allowing disabled
students to demonstrate that they have attained the standard need to be sought
for the purpose of avoiding substantial disadvantage.
Off campus study is also more likely to be the location for the development
of competence standards rather than the standard itself, although some standards
may only be achievable in certain locations, such as hospitals (for standards
associated with clinical competences) or forests (for standards associated with
tree surgery).
Is the University responsible for making off-campus adjustments?
The University should, as far as possible, ensure that students undertaking
off-campus study course elements will not be discriminated against (DDA Part IV,
revised 2007, para 11.8). It is the UK institution’s responsibility to check, in
the case of study abroad, that arrangements needed by disabled students will be
provided, in order to avoid claims of discrimination.
The DDA Part II Code of Practice (Employment and Occupation) allocates
placement providers responsibilities for disabled students parallel to those for
employees. The DDA Part II Code of Practice, Trade Organisations and
Qualifications Bodies requires objective justification for competence standards,
and for the means of demonstrating their attainment where the application of
such standards could lead to discrimination.
The University which sends disabled students on off campus study is still
subject to the DDA Part IV revised 2007, even where other organisations or
institutions have legal responsibilities towards the same disabled students.
What if disabled students choose not to tell me, or anyone else in
the institution, that they might need adjustments made on placement, field trips
or study abroad?
The DDA Part IV Code of Practice revised 2007 says that is the education
provider might reasonably been expected to know to find out about a person’s
disability, then it cannot rely on the lack of knowledge as a defence. It is
clear from the Code of Practice that multiple opportunities to disclose a
disability are to be recommended, particularly in relation to the non-standard
teaching elements, such as placements, study abroad and field trips.
Further, the duty to make reasonable adjustments is anticipatory. As far as
possible, this means making adjustments in advance, and as routine, before
needed by particular students. In the context of placements, study abroad and
field trips, this might mean ensuring that diverse student needs are catered for
as far as possible when off-campus teaching is designed. Or, it might mean
trying to build in flexibility by, for example, seeking a range of relevantly
different placement providers, or by offering different versions of the same
field trip. Or it could mean gathering information about, and assessing the
suitability of, facilities in host institutions or field trip locations.
How can the information acquired about a disabled student be used to
inform external providers of placements, or field trips, or study abroad?
The use and transfer of information about disabled students is restricted by
the Data Protection Act 1998. The DDA Part IV Code of Practice revised 2007
advises also that disabled people have a right to request that the existence or
nature of his or her disability be treated as confidential. However, in
considering whether particular adjustments are reasonable, the Act allows Health
and Safety to be considered. The DDA Part IV revised 2007 (para 5.53) says that
the DDA does not override Health and Safety legislation, adding that necessary
and sufficient risk assessments may be necessary to reduce risk to acceptable
levels. With the student’s consent, information about their disability can be
passed on as necessary.
What about confidentiality?
If a disabled student requests confidentiality about the existence and nature
of their impairment then the Code advises that the University should have regard
to the extent that making the adjustment is consistent with that request. This
might mean a lesser adjustment, or no adjustment, being made. The DDA Part IV
does not, however, override Health and Safety legislation, or remove the duty
which the University has to protect students, employees and others. This raises
the possibility of very exceptional circumstances in which the University comes
under a duty to disclose information to third parties such as placement
providers, even against the student's expressed request for confidentiality. The
DDA Part IV Code of Practice revised 2007 states (para 8.37) states that for
some courses there may be other legal requirements that students disclose
certain disabilities or conditions.
Where do I go for further information?
Disability Discrimination Act 1995 Code of Practice for providers of Post-16
education and related services (revised 2007).
http://www.equalityhumanrights.com/en/publicationsandresources/Disability/Pages/Education.aspx
Disability Discrimination Act Part II Code of Practice, Trade Organisations
and Qualifications Bodies
Disability Discrimination Act Part II Code of Practice for Employment and
Occupation (Section 9, dealing with discrimination in relation to practical work
experience.)
http://www.equalityhumanrights.com/en/publicationsandresources/Disability/Pages/Employment.aspx
Guidance on International Courses and Disability Issues:
http://www.sdt.ac.uk/resources/InternationalCoursesGuidanceApril07.doc
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